According to The Association of Information
Professionals, a four drawer file cabinet:
To effectively and professionally
communicate both internally and externally with customers, your teams need
to collaboratively manage the content that drives business operations. The smooth,
efficient flow of business documentation is the lifeblood of any successful
Email is increasingly used for corporate communications, yet where are they
stored ?, will they be available in a years time?. Web Cabinet stores and
retrieves your emails like any other corporate information.
|While it is easy to see
if a handwritten document has been tampered with, this is not the case with
electronic documents. The rapid replacement of traditionally paper-based
processes such as tax filing, applications for loans or mortgages and the
sharing of legal statements or clinical records has created the need for the
production of tamper-evident, trustworthy digital originals which can
maintain their evidentiary value over long periods of time. VillageMall
provides a full integrated document sealing service to all it's Web Cabinet
Store, retrieve and Manage
your Corporate Information
Cabinet is much more than a simple filing
system, as it provides provides a web-based, online
Document and Records Management System for your
Web Cabinet is a simple to use, yet complete
solution for your document storage, management and retrieval.
Every document has a Digital Signature attached to ensure its long term
helps make the "paperless office" a reality,
with a unified
repository for all common content types.
- One-stop shop for
a centralised repository of all your business information including
correspondence (even emails), marketing
collateral, HR manuals, presentations, sales tools, customer support materials, and more.
With Web Cabinet, all your staff can easily find the most up-to-date versions
which they require for their duties, using our inbuilt revision, and access controls.
- Accessible from anywhere
in the world: Imagine the power of an always up-to-date document
repository that's available anytime, anywhere. Corporate information is no
longer trapped in corporate servers or on mobile laptops, the latest versions are
securely accessible from
anywhere in the world.
- Find what you are
looking for anytime, every time:
With organisational tools like customisable document dictionaries, and
standardised record management search capabilities, users can easily and
quickly pinpoint and download the precise documents they need.
- Meet regulatory requirements: Calculates and stores an associated
Digital Signature to detect deterioration, corruption, or any changes to stored document.
- Document Sealing:
provides the ability to establish an auditable record of a document’s
authenticity and to securely bind the document in time with a certified
|Supports any document or image format
architecture accepts any document or content format which can be serialised.
This format independence is essential to meet the wide variety of document
and record formats used within typical applications. You may also store
email messages, which increasingly contain corporate or legal information.
Cloud content storage
While all meta data is stored
within Web Office, you may select to store the actual content within Amazon
S3 cloud storage. This provides an alternative to our content storage
charges. All fees and appropriate service selection are the responsibility
of the client, VillageMall only provides the integrated AWS interface for
interaction with Amazon S3 service. Subscribers with excess of 200 megabytes
of document storage will be required to use this service, as this exceeds
our reasonable use policy.
In-line Document Viewer
Allows document to be viewed on the clients workstation using a normal
Internet Browser. Document viewers are automatically launched as required. If a inbuilt document viewer is not available on
the client workstation, then the document is downloaded for off-line
Allows document to be categorised by workflow.
Role and Group based access control.
Cabinet can support a
flexible set of security services to
match the risks associated with each document usage. A set of access privileges (view only, change, update, add) and group
membership is assigned to each user. Each document must also
be assigned to access groups. Web
Cabinet also keeps an audit of document
supports role based access controls, individual
audits and a secure mode for all downloads. Secure mode encrypts the document
for transmission between VillageMall servers and your local workstation,
where ever that may be. All documents are stored within your company
database, there is never any document content stored on the hosting web
server file system, like some products on the market.
is not limited to normal file system hierarchical relationships, as all
documents are stored within our relational database. Hence
supports the creation of arbitrary relationships between your
documents, to support your business processes.
includes two predefined relationships document version relationship, to track document
revisions, and parent relationship. The inbuilt search facilities allow you to quickly find and
assign relationships. Each document may have one or more relationships
supports audits of all document views/downloads.
provides a set of standardised methods to store and
retrieve your corporate information.
Support is optionally provided for incoming and outgoing document
This sealing service enhances the
document digital signature which ensures the document has not been altered
or damaged, as required by organisations such as the ATO, by the application
of a VillageMall generated XML digital signature which includes an auditable
time stamp and integrity check to the original document content.
Australian Tax Office Registered
is registered with the Australian Tax Office for “Storage of Paper Records in Electronic Form”
"Paper records that can be imaged and stored include:
- invoices, purchase orders, receipts, vouchers, credit
notes, delivery dockets, etc.;
- bank statements and other bank records and documents;
- any other paper source documents produced or received
in the course of carrying on a business.
Original paper records that have been imaged onto an
approved electronic storage medium need not be retained for the purposes of
the Taxation Act.”