Web-Based Accounting
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THE WEBLEDGER SERVICE
Electronic Document Filing

VillageMall provides an online accounts payable document filing capability, which meets the requirements of the Australian Taxation Act for storage of paper records in electronic form. While most business have a computer based accounting system, they must still manually file the the paper documents associated with accounts payable transactions, to meet regulatory requirements. VillageMall utilises its advanced Records Management System (Web Cabinet) to store electronic copies of paper records, or original electronic records, such as Tax Invoices, Bills or payment requests. All processed from with-in the Purchase processing entry screens. The electronic copy stored can be viewed or printed whenever required; including those ATO audits.
  • Easy to use
  • Fully integrated with VillageMalls' Records Management System
  • Stores any industry standard format such as fax (TIFF), scanned (jpeg),  PDF or email.
  • Calculates and stores an associated Digital Signature to detect deterioration, corruption, or any changes to stored document.
  • Maintain system audit dates as well as user defined document dates.
  • Roles based access controls to prevent unauthorised viewing, or changes of content.
  • Designed to meet integrity requirements within ELECTRONIC TRANSACTIONS ACT 1999*
  • Filed documents cannot be deleted.
  • Australian Tax Office registered for "Storage of Paper Records in Electronic Form"

* this information is generic in nature, you should seek professional advise to meet your specific circumstance.